This is the “Golden Rule” when performing a search, providing the best chance at getting a successful search result. Always enter the least amount of data and allow Lexis WinDeed to return a list of possible matches and choose the correct search subject. This is because our data suppliers may have captured a company or individual name differently to how you refer to them.
Company names are not captured in the same way that they are captured at CIPC, and they will be abbreviated when necessary. Examples include:
|Full name (CIPC)||Deed Office|
The Deeds Office usually captures company registration numbers without slashes. If you get “No results”, try searching with slashes.
The Deeds Office captures compounds name in a unique way using the last past of the compound name as the Surname. For example, the name Johan van der Merwe would be captured at the Deeds Office as Merwe, Johan van der. For searching, input “Merwe” in the Surname field and “Johan” in the Forename field and Lexis WinDeed will return possible matches.
The Deeds Office captures double barrel surnames in a unique way using the last part of the double barrel name as the Surname. For example, Jada Pinkett-Smith would be captured at the Deeds Office as Smith, Jada Pinkett. For searching, input “Smith” in the Surname field and Jada in the Forename field and Lexis WinDeed will return possible matches.
WinDeed allows searching by SAID; however, it is important to know that some ID numbers have changed and a successful search result depends on knowing the ID number used at the time of the property registration. Searching on a partial ID number is possible but may result in exact matches only. Passport numbers are not recognised at the Deeds Office.